Role Overview

We seek a proactive PA to support our two Sales Directors and our Design Director. This is an exciting opportunity for an organised professional to thrive in a dynamic and fast-paced environment, offering essential support that enables our executive team to focus on strategic initiatives. Reporting to our EA to Directors, and as a pivotal part of our operations, you’ll manage daily activities, coordinate high-level meetings, and ensure smooth communication between departments.

This is a permanent role, and the working hours are 4-5 days per week, with some occasional out-of-hours support required. 

Key Responsibilities

• Provide comprehensive administrative support to the Sales and Design Directors, including diary management, meeting arrangements, and travel coordination.
• Complete expenses administration/ submission. 
• Complete sales and customer tender questionnaires and coordinate associated audits. 
• Organising hospitality and lunches. 
• Assist in planning and organising industry-related events and workshops.
• Assist in preparing presentations, reports, and meeting agendas for internal and external stakeholders.
• Manage incoming communications, prioritising and redirecting as appropriate while maintaining confidentiality where required.
• Coordinate and facilitate effective cross-departmental communication to support ongoing projects and initiatives.
• Support special projects, including collecting data and conducting preliminary analysis as directed by the Directors.
• Ensure accurate and timely record-keeping of documents and files related to sales and design activities.

Essential Skills and Qualifications

• Proven experience as a Personal Assistant or similar administrative role, preferably supporting senior executives.
• Engagement and strong technical ability with new technologies. 
• Events and conference planning experience. 
• Exceptional organisational and multitasking skills, with an ability to manage complex schedules and priorities.
• Strong communication skills, both written and verbal, with the ability to interact with internal and external stakeholders professionally.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with digital collaboration tools. HubSpot desireable. 
• Discretion and understanding of confidentiality in handling sensitive information.
• Detail-oriented with a proactive approach to problem-solving and process improvement.
• Flexibility and adaptability to changing work demands and priorities.

Personal Attributes for Success

• Highly motivated, with a proactive attitude and a sense of initiative.
• Ability to remain calm and composed under pressure and in fast-paced environments.
• Energetic team player with a commitment to contributing to team success and collaboration.
• Creative thinker with the ability to bring fresh ideas and solutions.

Why Join Our Team?

• Join a leading industry company known for its innovation and design excellence.
• Competitive salary.
• An engaging work culture that values collaboration, innovation, and creativity.

If you are passionate about providing top-tier administrative support and thrive in a creative, fast-paced environment, please apply through our careers page. We look forward to welcoming you to our innovative team.